JOBS AT JOFFE

ADMINISTRATIVE ASSISTANT

Joffe Books, one of the UK’s leading independent publishers, is seeking an experienced administrative assistant to join our team.

 The ideal candidate will be experienced in managing a busy workload with lots of competing priorities, and able to work to tight deadlines. They will have exceptional communication skills, be flexible and adaptable, and be a real team player. They will be able to demonstrate exceptional attention to detail, and an ability to identify and solve issues quickly.

 In this role, you will be responsible for managing all our invoice payments; liaising with our out-of-house accounting and rights teams to process authors’ royalty payments; supporting our team in their day-to-day and managing all office administrative duties.

 This is a fantastic opportunity for a highly organised, adaptable and collaborative person with outstanding attention to detail, looking to join a small team and independent business where they can make a real contribution.

 

About Us

 We are an award-winning, digital-first publisher, specializing in crime fiction and romance. With a strong international readership, we champion compelling storytelling, innovative publishing, and a collaborative work culture.

 We are proud to be home to talented debut as well as established bestselling authors. Over the last decade, we’ve established a reputation as an award-winning, bold and ambitious, digital-first publisher that cares deeply about authors and readers.

 We are based in Shoreditch, offering a flexible hybrid working model and great benefits.

 

Key responsibilities

·       Manage invoice payments: paying invoices, liaising with freelancers

·       Team support: managing our HR central systems, trackers and calendars; ordering print copies for our authors; sending out press releases; overseeing awards nominations and deadlines, and coordinating nominations information; monitoring and responding to readers’ requests and incoming office emails; supporting with contracts management and filing; and assisting the CEO and senior leadership team with ad-hoc requests

·       Office admin: placing weekly orders, IT support and new employee onboarding, mailings and collections, as well as keeping the office tidy. Managing team events, office visits and key meetings

·       Oversee quarterly author royalties: liaising with out-of-house accounting and rights teams, assisting with the production of royalty statements, checking and processing of payments

·       Manage tax forms: liaising with our rights agency, as well as accounting teams

·       Manage the website: adding new books and authors to our website, as well as blog posts and office news

 

What we’re looking for

·       Solid experience in an administrative role

·       Basic financial awareness — understanding of invoicing, expenses, and payment processing

·       Ability to manage multiple tasks, prioritize effectively, and work to tight deadlines without close supervision

·       Outstanding attention to detail

·       Proactive and resourceful in identifying issues and finding solutions

·       Good business judgement with the ability to work independently

·       Excellent written and verbal communication skills and the ability to build strong working relationships

·       Flexible and adaptable — comfortable handling a wide range of duties and adjusting to changing priorities in a fast-paced dynamic and creative environment

·       IT proficiency — excellent knowledge of all office software

·       A proactive can-do attitude and a willingness to roll up their sleeves, collaborate and support others in a small team

·       High level of discretion and judgment

 

Desired experience/skills (preferred but not mandatory)

·       Experience working in a small team and/or small independent company

·       Experience working in a media company, publishing company or other creative environment

·       Contracts and publishing rights management

·       Accounting

 

Salary: £26,000-28,000 per annum (subject to experience)

 

Why join us?

  • Hybrid working (3 days in-office) and flexible hours (10 a.m. – 4:30 p.m.)

  • 25 days annual leave plus bank holidays and mental health days

  • Pension scheme

  • A dynamic, inclusive team that values innovation, creativity, and a love for books, pets, pizzas and pastries!

 

We are an equal opportunities employer and welcome applications from anyone of any background, race, ethnicity, religion, sexuality, gender identity, age, ability or socio-economic status. We strive to be a company where you will thrive.

 

Please email your CV and cover letter to work@joffebooks.com, stating the job reference in the subject line ‘Administrator’ by MONDAY 2nd JUNE 2025.

 

Priority for interview will be given to early applicants.

 

FREELANCE COVER DESIGNERS, EDITORS AND PROOFREADERS

If you are an experienced freelance designer, editor or proofreader with an interest in crime fiction and commercial fiction, and you think you would be a good fit for Joffe Books, please email your CV to work@joffebooks.com.

Please include in the subject line ‘JB DESIGNER / EDITOR / PROOFREADER’, as applicable.

Joffe Books is committed to building a diverse workforce that reflects the varied communities that read our books across the world. We encourage applications from all individuals, regardless of age, religion, gender, ethnicity, disability, sexuality or social background.